Best 10 AI Email Management Tools
Get through your inbox with ease and organize your communications
Tools Mentioned
Essential tools to enhance your workflow
AI Email Management software can level a team's productivity, aligning you all on goals and visions. Chances are you have tried some and keep trying to find the perfect fit. One of the big unlocks can be getting your team on the same page and with the same vision. But sifting through, researching, and finding a tool to fit everyone's needs can be more complicated than it looks for team members hunting for one base to manage team projects. Politics, features, and pricing all come into play when exploring the best solutions.
What is a ai email management software?
AI Email Management software is a tool that aligns team collaboration in one place, allowing team members to coordinate deadlines and assign tasks to others. They can come in many shapes and sizes, being used by small to medium-sized teams to large enterprise teams of 500+.
Superhuman: Best for speed and keyboard shortcuts
Superhuman bills itself as "the fastest email experience ever made," and it delivers on that promise. With a focus on keyboard shortcuts, AI-powered features, and a clean interface, it's designed to help you reach Inbox Zero in record time.
Key Features
- Keyboard shortcuts: Navigate and process emails without touching your mouse
- AI triage: Automatically categorize emails by importance
- Split inbox: View and process multiple email categories simultaneously
- Scheduled sends: Write emails now and send them later
- Read statuses: Know exactly when your emails are read
Best For
Superhuman is ideal for professionals who process large volumes of email and value speed and efficiency. It's particularly well-suited for executives, managers, and anyone who spends significant time in their inbox.
Pricing
Superhuman is available for $30 per month, with team discounts available for organizations.
Superhuman
The fastest email experience ever made
Gmail: Best free option with AI features
Gmail has evolved from a simple webmail service to a powerful email management tool with AI-powered features. With smart categorization, suggested replies, and writing assistance, Gmail offers sophisticated email management for free.
Key Features
- Smart categorization: Automatically sorts emails into Primary, Social, and Promotions
- Smart Compose: AI-powered writing suggestions as you type
- Smart Reply: One-click response suggestions for quick replies
- Nudges: Reminders to follow up on important emails
- Powerful search: Quickly find any email with Google's search technology
Best For
Gmail is perfect for users who want powerful email management features without a subscription cost. It's particularly good for Google Workspace users who benefit from integration with other Google services.
Pricing
Gmail is free for personal use. Business features are available through Google Workspace, starting at $6 per user per month.
Gmail
Google's email service with AI features
Spark: Best for team collaboration
Spark combines powerful email management with team collaboration features, making it ideal for teams that work together on email communication. Its smart inbox and collaboration tools help teams stay organized and work efficiently.
Key Features
- Smart inbox: Automatically categorizes emails by type
- Team email: Collaborate on email drafts with teammates
- Private comments: Discuss emails internally without forwarding
- Email templates: Create and share templates for common responses
- Email scheduling: Schedule emails to send at optimal times
Best For
Spark is ideal for teams that collaborate on email communication, such as customer support, sales, and PR teams. It's also excellent for individuals who want a smart, customizable email experience.
Pricing
Spark offers a free plan for individuals. Premium features for teams start at $7.99 per user per month.
Spark
Email client with collaboration features
HEY: Best for a completely reimagined email workflow
HEY isn't just another email client—it's a complete reimagining of how email should work. With features like screening new senders, a "Imbox" (important inbox) for messages that matter, and built-in workflows for different types of emails, HEY offers a fresh approach to email management.
Key Features
- Screener: Approve new email senders before they reach your inbox
- The Imbox: An inbox that only contains important mail
- The Feed: A scrollable, skimmable feed for newsletters and updates
- Paper Trail: A separate place for receipts and confirmations
- Reply Later: Set aside emails you want to reply to later
Best For
HEY is perfect for users who are frustrated with traditional email and want a completely different approach. It's particularly good for those who receive lots of newsletters and promotional emails alongside important communications.
Pricing
HEY costs $99 per year for personal use. HEY for Work is available for teams at $12 per user per month.
HEY
Email service reimagined for the way we email now
Mailman: Best for batching and reducing distractions
Mailman is designed to reduce email distractions by batching your emails and delivering them at scheduled times. Instead of constant interruptions, you receive emails in batches when you're ready to process them.
Key Features
- Email batching: Receive emails at scheduled times throughout the day
- Do Not Disturb: Block emails during focus hours
- VIP list: Allow important emails to bypass batching
- Delivery slots: Customize when you receive batches of email
- Digest view: See a summary of incoming emails
Best For
Mailman is ideal for professionals who want to reduce email distractions and take control of when they process their inbox. It's particularly valuable for those who need focused work time without email interruptions.
Pricing
Mailman is available for $8 per month or $60 per year.
Mailman
Email management tool that batches your emails